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2 May 2014

Cost control and a productivity boost: How SMBs can have it all!

Cost control and a productivity boost: How SMBs can have it all!

Small and medium businesses employ over seven million people in Australia: the majority of Australian workers . But with far greater pressures on time, money and people than large enterprises, interruptions to productivity and unnecessary expenditure can have dire consequences.

Imagine running late for a key meeting with a potential client just because you couldn't print a proposal or quote. On average, the corporate employee spends between 250 and 400 hours per year on print related issues. Not meeting customer expectations and the expense of lost productivity has a far greater impact when the organisation is small, where every deal and every minute is critical.

But it's not just technical glitches that can turn your profit into loss. Over a quarter of small businesses in Australia surveyed indicate that they do not put into consideration 'environmental concerns' when managing their business. That means that energy consumption and paper wastage are at the bottom of the list when it comes to choosing the most appropriate printer for small business. Savings of up to 30 per cent of operating costs are possible from the right equipment for sharing, printing and managing documents. It's easier than you think to reduce print-related costs - recent Australian Government studies found that office towers in the Sydney CBD could potentially save between $88,000-$119,000 in the cost of paper by simply printing double-sided documents.

Cost-effective workplace printing solutions

No matter how large or small your business is, there are a number of multifunction devices (MFD) that can adapt to your business' needs and help you to manage printing costs.
Consolidating office equipment - fax machines, printers and scanners - into one easy-to-use MFD offers cost and support benefits.

A state-of-the-art MFD also offers other cost saving advantages and productivity boosters. They might be basic MFD services like sending scans to email addresses, greater paper tray capacities, higher print speeds, superb colour or usage recording and allocation. It could be a finishing function to staple and bind documents on-the-spot, allowing employees to avoid time consuming manual collation. Or it may be a more advanced service like on-demand printing that holds your print job at the MFD until you're ready to collect it, saving paper and providing greater security.

Combining your MFDs with Managed Print Services can help identify and solve printing problems before staff are affected. The service will also help identify costs and find ways to help reduce them through printer selection and consumables optimisation.
Factoring in total cost of ownership, potential losses from printer downtime, productivity benefits from new MFD technologies and the advantages of Managed Print Services is critical when evaluating your next office printer purchase. The right product and solution can save you money and help staff do their jobs better. It's one way to ensure that your business is always able to go beyond the client's expectations.

Department of Industry Innovation, Science, Research and Tertiary Education 2012, Australian Small Business Key Statistics and Analysis, Australian Government, viewed 14 April 2014, http://www.innovation.gov.au/smallbusiness/keyfacts/Documents/AustralianSmallBusinessKeyStatisticsAndAnalysis.pdf p. 24

XeroxCorp 2010, Reduce business costs with managed print services from Xerox. Did you know?, viewed 14 April 2014, www.youtube.com/watch?v=7YUWD80_1H4

Resource NSW 2002, Waste Reduction in Office Buildings: A Guide for Tenants, viewed 14 April 2014, http://www.environment.nsw.gov.au/resources/sustainbus/spd_ob_buildtenrecyguideweb.pdf